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Posted by Joanie Connell, Organizational Consultant, Author, Flexible Work Solutions.
Joanie B. Connell, PhD, is the founder of Flexible Work Solutions, specializing in leadership assessment, development, and retention. She is the author of “Flying without a Helicopter: How to Prepare Young People for Work and Life.”
How much time do you waste in meetings and presentations waiting for the technology to work? Here are some tips for making your meetings more efficient.
I gave a presentation in an auditorium full of people. I followed the steps above and still had a major tech failure. Per the host’s instructions, I put my presentation files on a memory stick and plugged it into his laptop. I opened the PowerPoint presentation and tested the videos I was planning to use a half hour before the meeting. Everything worked perfectly. Then, between the times that others spoke and when I got up to speak, the computer ran a hardware scan and installed some updates. (It was clear he hadn’t used his laptop in some time.) When I got up to speak, my video files were blocked. There I stood, in front of an auditorium full of people, trying to figure out why my videos wouldn’t run, wishing I had insisted on using my own laptop.
This is why it is important to always have a backup solution (or two or three). Here are some tips for backup solutions.
The most important backup solution is to bring your sense of humor along. Stay flexible and move forward even if the technology doesn’t work. Talk through a video example, write on the white board (bring pens!), or turn it into an interactive discussion. It’s even better if you have a backup plan thought out in advance, but no matter what; don’t let a technology glitch stop you from getting your message across. Humans have been communicating for centuries without computers. We haven’t lost the ability yet.
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