The Hamster Revolution for Meetings

How to Meet Less and Get More Done

Mike Song (Author) | Vicki Halsey (Author) | Tim Burress (Author)

Publication date: 06/01/2009

The Hamster Revolution for Meetings

Cut unnecessary meeting time and save ten days a year

Boost the effectiveness of meetings by 35 percent

Discover twenty essential virtual meeting tips that maximize participation and deliver results

Are meetings taking over your life? You’re not alone. Meet Iris, a sales director so overwhelmed by meetings that she feels like a hamster on a wheel—in fact, she’s turned into one. Just in time, she meets a coach—a leading meeting efficiency expert—with a simple system that helps her regain her sanity and humanity.

The coach’s secret is a laser-like focus on the five biggest meeting pain points:

1. Meeting overload: Professionals waste twenty-four days a year in useless meetings.

2. Missing success ingredients: ninety percent of all professionals attend meetings that lack a clearly stated objective and agenda.

3. Virtual-meeting chaos: Disinterested participants + endless technical glitches huge amounts of wasted time.

4. Agenda adrift: Goals are missed when meetings veer off course.

5. Action distraction: Incomplete action items result in delayed projects and missed deadlines.

The coach demonstrates that these five challenges are damaging Iris’s career and costing the world over a trillion dollars each year. He provides practical new solutions that rapidly transform Iris from victim to victor. These solutions are tailored to the technology-driven world in which Iris lives—she discovers how to use e-calendars, PDAs, and virtual meetings to make her life easier, not more complicated. She applies the solutions, gets immediate results, and reclaims her life. The Hamster Revolution for Meetings focuses on a small number of high-impact best practices that really work. Included is a landmark case study that shows how 3,000 Capital One associates reclaimed ten days per year while improving meeting effectiveness by over 35 percent.

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Overview

Cut unnecessary meeting time and save ten days a year

Boost the effectiveness of meetings by 35 percent

Discover twenty essential virtual meeting tips that maximize participation and deliver results

Are meetings taking over your life? You’re not alone. Meet Iris, a sales director so overwhelmed by meetings that she feels like a hamster on a wheel—in fact, she’s turned into one. Just in time, she meets a coach—a leading meeting efficiency expert—with a simple system that helps her regain her sanity and humanity.

The coach’s secret is a laser-like focus on the five biggest meeting pain points:

1. Meeting overload: Professionals waste twenty-four days a year in useless meetings.

2. Missing success ingredients: ninety percent of all professionals attend meetings that lack a clearly stated objective and agenda.

3. Virtual-meeting chaos: Disinterested participants + endless technical glitches huge amounts of wasted time.

4. Agenda adrift: Goals are missed when meetings veer off course.

5. Action distraction: Incomplete action items result in delayed projects and missed deadlines.

The coach demonstrates that these five challenges are damaging Iris’s career and costing the world over a trillion dollars each year. He provides practical new solutions that rapidly transform Iris from victim to victor. These solutions are tailored to the technology-driven world in which Iris lives—she discovers how to use e-calendars, PDAs, and virtual meetings to make her life easier, not more complicated. She applies the solutions, gets immediate results, and reclaims her life. The Hamster Revolution for Meetings focuses on a small number of high-impact best practices that really work. Included is a landmark case study that shows how 3,000 Capital One associates reclaimed ten days per year while improving meeting effectiveness by over 35 percent.

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Meet the Authors


Visit Author Page - Mike Song

Contact Mike Song here    --   Mike Song is a sought-after keynote speaker who has helped millions to ZIP! via dynamic appearances on Good Morning America, CNN, CNBC, and NPR. In addition to ZIP! Tips, Mike is the lead author of the best- selling & e-mail effectiveness book, The Hamster Revolution, which has sold more than 150,000 copies in twelve languages.

Mike has worked with 20 percent of the Fortune 500; including Mercedes, Microsoft, and McDonald's; he has surveyed more than 50,000 professionals and presented to audiences in fifty countries around the world. Mike is CEO of GetControl.net, one of the world's premier productivity & training organizations. GetControl.net provides highly effective, compact training modules covering the biggest productivity pain points experienced in today's workplace.

Mike is available for custom- designed training and keynote speaking engagements targeted specifically to help your organization ZIP! For more info, visit: http://www.getcontrol.net/speakers 



Visit Author Page - Vicki Halsey

Vicki Halsey is a spirited inspirational speaker, author, and compulsive teacher who energizes audiences worldwide by engaging their hearts as well as their minds. Her diverse resume includes over twenty years as a public school teacher, counselor, and school administrator. For the last fifteen years she has joyously served as Vice President of Applied Learning for The Ken Blanchard Companies, where she writes, facilitates, coaches, and gives keynote speeches in an effort to help people claim their greatness.

Vicki, a national champion platform diver, loves the rigor and practice needed to develop talent. She partners with organizations such as Nike, Pfizer, Microsoft, Gap, Procter and Gamble, Wells Fargo, and many more to develop their people through interactive workshops, keynotes, webinars, and numerous other classroom and e-learning experiences. She is the coauthor of Blanchard's Legendary Customer Service Training as well as their award-winning blended e-learning Situational Leadership II Program. In addition, Vicki crafted the highly acclaimed MSEL and EMBA degree programs for the University of San Diego and Grand Canyon University, respectively.

As an instructional designer, Vicki creates a power boost for thte cutting-edge content of well-known management gurus such as Marcus Buckingham, Keith Ferrazzi, and Ken Blanchard by infusing their work with optimal learning practices and innovative training materials. Brilliance by Design is a direct result of the work she has done with hundreds of brilliant authors and subject matter experts.

Vicki has coauthored Leading at a Higher Level with Ken Blanchard and other consulting partners and founding associates, as well as The Hamster Revolution: How to Manage Your Email before it Manages You and The Hamster Revolution for Meetings: How to Meet Less and Get More Done, both with Mike Song and Tim Burress.

Vicki, her wonderful husband Rick, and their sons Nick and Jake happily live in San Diego. To contact Vicki about a workshop or keynote address, please call 760-739-6917 or e-mail [email protected]



Visit Author Page - Tim Burress

Tim Burress is cofounder and president of Cohesive Knowledge Solutions and a popular instructional designer, trainer, and speaker on email efficiency and etiquette. Tim's clients include Pfizer, P&G, and Capital One.

To learn more about Tim and Cohesive Knowledge Solutions, visit him on the web here

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Table of Contents



Foreword by Ken Blanchard

Chapter 1: Stuck!

Chapter 2: Liftoff

Chapter 3: The Big Five

Chapter 4: Where Did My Life Go?

Chapter 5: The Art of Meeting Less

Chapter 6: You’re Drafted

Chapter 7: Iris Checks In

Chapter 8: Virtual Meeting Magic

Chapter 9: A Slow-Motion Train Wreck

Chapter 10: Becoming a Virtual Meeting Virtuoso

Chapter 11:
Staying the Course

Chapter 12: The Meeting Action Plan

Chapter 13: Penny’s Verdict

Epilogue: We Meet Again

Resources: Fast Answers for Busy Hamsters

Resources: Case Study: Capital One’s Meeting Revolution


Notes
Acknowledgments
Index
About the Authors
Services
About Berrett-Koehler Publishers

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Excerpt

The Hamster Revolution

1

CONFESSIONS OF AN INFO-HAMSTER

I was working peacefully in my office when the door slowly opened and shut with a click. I looked up but no one was there. “You’d better be able to help me!” said a small voice. Was this a joke?

I stood up and that’s when I saw him. Trudging across the floor, tugging on his tie, was a small, nervous-looking white hamster with brown spots. He was wearing a dark blue business suit and carrying a small black briefcase. He looked tired and defeated.

“I hear you’re the so-called productivity expert,” he said. “I’m Harold.”

I leaned down to shake his paw, “Pleased to meet you, Harold. And yes, my passion is helping professionals lead more productive and fulfilling lives.”

Harold raised his eyes hopefully. “Maybe I’m in the right place after all,” he muttered.

Once I’d gotten over my initial shock that Harold was a hamster, I realized that he was my 1:30 PM appointment.

“Welcome, Harold! Please sit down and tell me what brings you here.”

Harold hopped into a chair facing my desk. As he leaned back, his wireless personal digital assistant (PDA) buzzed loudly. Harold looked down at it, lost his balance, and almost fell through the gap in the back of the chair. He scrambled frantically to keep from falling and eventually regained his composure.

“Okay, okay. Here’s my story. Five years ago, I landed my dream job: Human Resources Director at Foster and Schrubb Financial. At first, the position was perfect. I was incredibly productive and my team launched several big initiatives.” Harold frowned and shifted in his seat, “But a couple of years ago, I noticed that I was working harder and harder and getting less and less done.”

“How’d that feel?”

“Am I in analysis or something?” quipped Harold, rolling his eyes. “Well, Dr. Freud, I felt stressed. I was getting buried alive by email, voice mail, and meeting notes. I had information coming out of my ears.”

Harold pointed at the PDA clipped to his belt. “Then I got this thing. At first I liked being connected 24-7, but soon I fell even further behind and…”

“Yes?”

“To make matters worse,” Harold said softly as he picked at some loose fur on his wrist, “and this is embarrassing to admit,” he leaned forward and whispered, “Lately, I’m having trouble finding stuff.”

I leaned forward and whispered, “What kind of stuff, Harold?”

“Well, I’ll store an email and when I really need it — I can’t find it! Things just vaporize! And don’t get me started on my team’s shared storage drive; everyone’s storing documents differently; no one knows how to clean it up; it’s a mess! I spend a lot of time requesting resends and recreating documents that are missing. I’m staying late just to keep up.”

“So work is spilling over into your personal life?”

Harold raised his furry eyebrows thoughtfully. He reached into his pocket and produced an impossibly small picture. I squinted and saw that it was Harold’s family: a lovely wife and two beautiful children.

“Nice family.”

“Upset family,” corrected Harold wearily. “Thanks to wireless technology, I’m always online. Carol’s really frustrated with the amount of time I spend working after-hours.”

He held up his paws with an exasperated look. “The kids hate it when I do email on Saturday or Sunday. But part of me actually looks forward to weekends just so I can catch up on work. Sometimes, I miss a soccer game or dance recital but if I don’t keep up…” Harold shrugged his little hamster shoulders as if to say, “I just don’t know anymore.”

“So your dream job’s become a nightmare?”

Harold nodded. “I feel like I’m losing… me.”

He continued quietly, “I used to love learning new things. I was thrilled to get to the office each morning. Now I dread it. I feel like… like…” Harold struggled for the right words.

“Like a hamster on a wheel?” I offered.

“Yes!” shouted Harold, bolting upright in his chair, “I’ve become a hamster on a wheel! Running faster and harder, but getting nowhere.”

I suddenly realized that Harold was unaware that he’d actually turned into a hamster. Although I’d helped countless professionals who felt and acted like hamsters, Harold was the first that actually changed into one! Apparently his metamorphosis had been so gradual that he hadn’t noticed.

Harold paused and let out a deep sigh. “When I was younger, I had a much different vision of how my life would unfold.”

“Tell me about that.”

Harold raised his eyebrows and stared at the ground. He looked like he was trying to recall a distant memory.

“Well, I dreamed I’d have this really fulfilling job. I pictured myself surrounded by brilliant people working on these high-level, high-impact team projects — exciting stuff, life-changing stuff. I also imagined that I’d have much more time with my family, to laugh with friends, work out, garden, reflect.” Harold smiled wryly, “I never thought I’d spend every waking hour stressing over email and feeling like a hamster on a wheel.”

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Endorsements



“A must-read business book! Grow your productivity, network, and career with these bold new meeting techniques.”

—Keith Ferrazzi, author of Never Eat Alone

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